Media Policy
On-site magazines and printed material
RETTC is open to having media publications available for attendees at some of our events. Such distribution needs to be organized in advance with the RETTC meetings team. However, please note that should the magazines violate our logo use policies, be used to promote competing events, jeopardize RETTC’s existing sponsorship or partnership agreements, or otherwise misrepresent the business relationship between our organizations, we reserve the right to pull them from display.
RETTC logos
Outside of any materials such as ads that we provide directly to our media partners for a specific agreed-upon placement, RETTC logos, which include our sub-brands and events, may not be used on any print or digital materials without explicit approval from RETTC. This means our logo cannot appear, for example, on magazine covers or on magazine pages and inserts, in print or digital newsletters, or on any other media including but not limited to promotional materials and signage without advance RETTC approval. RETTC requires a detailed description and/or graphical representation of how the logo will be used when evaluating the request.
Promotional Materials
RETTC works with a wide variety of partners and, as a result, RETTC cannot promote individual companies, products or events in the absence of an agreement that complies with RETTC’s policies and other sponsorship and partnership agreements. RETTC provides a wide variety of opportunities for companies to showcase their products and services, not the least of which are our exhibit booths. For that reason, we prohibit individuals or companies from distributing promotional materials like fliers, brochures, postcards, etc., to attendees anywhere on site, including in the exhibit halls, hallways, registration area, meeting rooms, etc., during RETTC events. Such actions give non-exhibiting individuals and companies an unfair competitive advantage over those who have made an investment to exhibit during RETTC’s events.
In some cases, our contracts with keynote speakers prohibit them from doing interviews or participating in other events. However, when those constraints are not in place, we kindly ask that you let us know in advance of any requests for interviews or appearances. Conference schedules are always changing and we want to avoid any scheduling conflicts that have the potential to prevent speakers from fulfilling their contractual obligations with RETTC. Similarly, should you see an opportunity to take advantage of our speakers’ appearances at our conferences with something like a book signing or distribution, such activities must comply with RETTC’s Media Policies. We also ask that, as a courtesy, you discuss with RETTC in advance. We will try our best to accommodate the request.
RETTC events bring together the industry’s leading stakeholders. We take pride in our ability to assemble these groups and greatly value these long-term relationships. To that end, for these relationships to grow, we expect event participants and attendees to represent themselves and their interests candidly. In addition, we expect participants and attendees to respect RETTC’s brand and reputation, along with our investments and efforts in organizing these events, and act with transparency and professionalism on site.
Questions?
For general media inquiries, please email Colin Dunn, Vice President, Public Affairs and Communications.